Circulation Specialist (2 Positions), UT Libraries

Job description

Job Posting Title: Circulation Specialist (2 Positions), UT Libraries ---- Hiring Department: UT Libraries ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt from FLSA ---- Earliest Start Date: Sep 21, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website: https://www.lib.utexas.edu/ Purpose The Circulation Specialist supports daily operations of the Life Science Library and/or Chase Architecture Library by serving library users through circulation, customer, and reference services; maintaining access to library collections; and contributing to a welcoming library environment. Circulation Specialists are members of the In‑Person User Experience Branch Services unit of UT Libraries. Responsibilities • Perform circulation processes of library materials, shelving of library material, and other collection management tasks. Provide reference services to library users including reference referrals to librarians and other units. Provide customer service and computer assistance; troubleshoot software and equipment. Oversee the library in the absence of a supervisor. • Perform stacks maintenance functions in the library including the shifting of library materials, identifying and preparing materials for transfer, creating barcode lists for location updates, and coordinating with collection logistics staff. • Participate in departmental, unit, and library meetings. Serve on committees, functional teams, working groups, as stakeholders, and/or projects as needed and related to departmental responsibilities. Attend training initiatives as directed by t he Manager of Branch Services. • Other related functions as assigned including providing intermittent service coverage for other library locations as needed. Required Qualifications • High School diploma (or GED) and two years of library work experience or relevant customer service experience (retail, bookstore, service industry, etc.) . • Demonstrated strong user/customer service skills and orientation. • Commitment to creating a welcoming library environment. • Ability to effectively make decisions, manage workflows, and solve problems. • Demonstrated ability to exercise initiative and willingness to put forth an extra effort getting tasks accomplished. • Demonstrated ability to be flexible with changing work assignments and environments. • Demonstrated excellent communication (written and oral) and organizational skills; ability to maintain scheduled hours. Relevant education and experience may be substituted as appropriate. Preferred Qualifications • More than two years of relevant experience. • Experience with shelving, shifting, and other stacks maintenance duties. • Experience with point-of-sale systems or library service platforms. • Experience staffing a service point. • Experience troubleshooting computer hardware/software. • Ability to work with limited supervision and as a member of a team. We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills. Salary Range $42,000 + depending on qualifications Working Conditions • Typical office and library conditions. • Varying levels of physical requirements, including frequent standing, walking, and lifting, and occasional climbing stairs, bending, kneeling, and pushing. Work Shift Mon-Fri, 9 am to 6 pm. Work is on-site at the UT Austin campus. This position is not eligible for remote work. Required Materials (PDF preferred) • Resume/CV • 3 work references with their contact information; at least one reference should be from a supervisor • Letter of interest During your application, you will be asked the following questions: • Please describe a time you provided excellent service to a user/customer that illustrates your service orientation. • Please describe a time you supported a fellow staff member in their work. • Please describe a time when you had to make a difficult decision or solve a difficult problem at work. Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months