Executive Administrative Assistant

Job description

About this role: Wells Fargo is seeking a highly organized, proactive, and trusted Executive Administrative Assistant to provide comprehensive support to senior executives within the Customer Reference Data and KYC Product Solutions organization . Learn more about the career areas and business divisions at wellsfargojobs.com . This individual will serve as a strategic partner to the executive, managing priorities, coordinating activities, and ensuring the efficient operation of the executive's office. The ideal candidate demonstrates exceptional judgment, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. In this role, you will: • Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports • Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions • Support projects • Assist with budget planning and compile statistical data for financial planning • Act as information source on group and company policies • Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function • Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals Required Qualifications: • 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications: • 3+ years of experience supporting executive-level leaders in a large, matrixed organization. • Demonstrates proficiency with Domestic and International travel; Concur experience preferred. • Ability to anticipate needs and proactively solve problems before they arise. • Ensure executive priorities are effectively managed and executed. • Drive seamless coordination across leadership teams. • Maintain a highly organized executive office. • Demonstrate exceptional responsiveness, professionalism, and attention to detail. • Strong relationship-building skills and ability to influence across all levels of the organization. • Experience coordinating large meetings, executive forums, and leadership events. • Demonstrated ability to manage multiple priorities with minimal oversight. Job Expectations: • This position offers a hybrid work schedule (3-4 days in office/week) • Relocation assistance is not available for this position • This position is not eligible for Visa sponsorship Posting Location: • 500 W 33rd St. New York, NY 10001 Pay Range Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to demonstrated examples of prior performance, skills, experience, or work location. Employees may also be eligible for incentive opportunities.$44.23 - $69.71Benefits Wells Fargo provides eligible employees with a comprehensive set of benefits, many of which are listed below. Visit Benefits - Wells Fargo Jobs for an overview of the following benefit plans and programs offered to employees.Health benefits401(k) PlanPaid time offDisability benefitsLife insurance, critical illness insurance, and accident insuranceParental leaveCritical caregiving leaveDiscounts and savingsCommuter benefitsTuition reimbursementScholarships for dependent childrenAdoption reimbursementPosting End Date: 9 Sep 2026 *Job posting may come down early due to volume of applicants. We Value Equal Opportunity Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements. Applicants with Disabilities To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo . Drug and Alcohol Policy Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. Wells Fargo Recruitment and Hiring Requirements: a. Third-Party recordings are prohibited unless authorized by Wells Fargo. b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.