Operations Assistant

Job description

About Avalon Avalon is a multi-award-winning talent management, television production and live promotion group with offices in London, Los Angeles and New York. Avalon, Artists Rights Group and The Agency together represent a diverse and distinctive roster of artists including actors, comedians, writers and directors, among them Academy Award, BAFTA, Emmy, Tony and Olivier Award-winners. Avalon is the UK’s largest independent television production company, with over 40 shows in production in the last year including: hit entertainment format Taskmaster (Channel 4 in the UK, Network 10 in Australia, TV4 in Sweden, TVNorge/Discovery+ in Norway); multi-Emmy award winning Last Week Tonight with John Oliver (HBO); Not Going Out (BBC), the UK’s longest running sitcom on air; Tall Tales & Murder (BBC/RTE), a highly anticipated darkly comedic crime drama; upcoming live-action, sketch comedy series The Terrors Of Jordan Mendoza (Adult Swim); a brand new series of the iconic satirical puppet show Spitting Image: The Rest is Bulls*!t (YouTube) and Dogs Behaving (Very) Badly (Channel 5 in the UK, Network 10 in Australia). Avalon has produced over 4,000 episodes of programming for audiences in the UK, US and around the world, winning 39 Emmy Awards and BAFTAs from 100+ nominations. Other landmark Avalon shows include Catastrophe (Amazon/Channel 4), Breeders (FX/Sky), Starstruck (HBO Max/BBC), Flatbush Misdemeanors (Showtime), Workaholics (Comedy Central), The Russell Howard Hour (Sky), TV Burp (ITV) and Fantasy Football League (BBC/ITV/Sky). Avalon has also produced over 60 comedy specials for various platforms including Amazon, HBO, Netflix and Sky, as well as numerous podcasts and radio shows, including over 300 episodes of the record-breaking, arena-touring podcast, Shagged. Married. Annoyed. with Chris & Rosie Ramsey. Avalon’s dedicated distribution arm licenses its catalogue of programmes and formats to over 200 territories worldwide. Avalon also produces and promotes live comedy around the world and has promoted more winners and nominees of the prestigious Edinburgh Comedy Award than any other company. Avalon produced Newman and Baddiel: Live at Wembley, the UK’s first arena comedy show, Jerry Springer: The Opera, winner of four Olivier Awards, and is currently producing the Tony and Olivier award-winning musical, Operation Mincemeat in the West End and on Broadway. We are always on the lookout for exceptional talent. Avalon is committed to creating a diverse environment and proud to be an equal-opportunity employer. We encourage applications from individuals from underrepresented groups. Regardless of your race, colour, religion, sex, national origin, sexual orientation, gender identity, disability, age, or veteran status, you are welcome at Avalon. The Team The Operations Assistant plays a key front-of-house role in ensuring the smooth day-to-day running of Avalon’s London office. Acting as a central point of contact for staff, clients and visitors, this position supports facilities management, office operations and internal communications, helping to maintain a professional, welcoming and efficient working environment across all UK business divisions. Working alongside another Operations Assistant and Receptionist, and reporting to the Office Manager, you will be a proactive, detail-oriented and personable team member who thrives in a fast-paced office environment. The hours of work are on a rotation basis of 8.00am to 4.30pm, 9.00am to 5:30pm and 10.00am to 6:30pm, with an hour for lunch. Key Responsibilities Office & Facilities Support Setting up, clearing and preparing internal meeting rooms Assisting with the setup of external meetings when required Conducting twice-daily building checks to ensure meeting rooms, offices and communal areas are tidy and presentable Checking that all equipment and lighting are functioning and reporting faults to the Office Manager Assisting with the setup and closedown of production offices Reception cover during lunch breaks and early morning or late evening shifts Stock & Supplies Management Conducting daily stock checks of catering and stationery supplies Restocking offices, kitchens and communal areas as required Ensuring all kitchens and directors’ fridges are fully stocked Maintaining an inventory of printers and cartridges and ordering replacements as required Administrative & Operational Support Sorting and distributing incoming post and franking outgoing post Raising purchase orders and supporting general administrative processes as instructed Liaising with contractors regarding office maintenance and facilities issues Providing general administrative and office support duties as required Assisting with content and design for the monthly staff newsletter Supporting internal communications initiatives as directed About You Personable and presentable and confident interacting with colleagues, clients and visitors in a professional and polite manner Ability to work independently, take initiative and maintain high standards Self-motivated with a keen eye for detail Excellent verbal and written communication skills A proactive, solution-oriented mindset Ability to manage multiple priorities in a fast-paced environment Proficiency in PhotoShop, Canva and Campaign Monitor desirable What We Offer Cycle to work scheme Income protection scheme Life assurance Pension scheme Employee assistance programme Competitive holiday allowance Season ticket loans Regular staff socials, seasonal parties, tickets for our Live gigs, Monday breakfasts and more