Awards Specialist, Post- Award, Office of Sponsored Projects

Job description

Job Posting Title: Awards Specialist, Post- Award, Office of Sponsored Projects ---- Hiring Department: Office of Sponsored Projects ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: AUSTIN, TX ---- Job Details: General Notes The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance. UT Austin offers a competitive benefits package that includes: 100% employer-paid basic medical coverage Retirement contributions Paid vacation and sick time Paid holidays Fully remote Please visit our Human Resources (HR) website to learn more about the total benefits offered. Purpose Monitor sponsored program account expenditures, analyze invoices and associated detail, and reporting on sponsored project funds. Will also monitor for administrative and budget related compliance issues. Communication with university departments and sponsoring entities to administer all financial aspects of awards. Responsibilities Understand terms and conditions of new awards. Establish and create new account profiles including modifications. Working knowledge of policies, regulations, compliance requirements associated with private, state and federal research funding. Review proposal documentation upon award for compliance and reporting requirements and compliance risks. Monitor and review expenditures activities to ensure direct charges comply with university policies and procedures, federal guidelines including cost transfers and budget adjustments. Monitor and analyze account balances. Monitor research funds and assist departments with processing and reporting requirements. Audit financial activity to ensure compliance with terms and accounting principles of oversight entities. Prepare or assist in the preparation of various financial reports including monthly analyses and government reports. Communicate effectively and professionally within the research community on all matters related to award management. Maintain a degree of rapport with coworkers. Displays initiative, work independently and effectively manage time. Seeks opportunities, review processes for efficiencies, mentor and train peers and assist with special projects as assigned. Review processes for efficiencies and assist in defining automation projects related to process improvements. Administer and assist with special related projects as assigned. Required Qualifications Bachelor’s degree. Three years of experience in post-award grant administration and/or in the preparation, processing, and negotiation of research grant and contract proposals. Experience in governmental or commercial accounting. Extensive experience with the use of MS Word and MS Excel software. Experience with creating and maintaining spreadsheets. Ability to maintain accuracy with close attention to details. Ability to review and interpret the terms and conditions of research grants and contracts. Must be authorized to work in the United States on a full-time basis for any employer. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Advanced degree. More than the required years of experience. Ability to work independently with limited supervision. Ability to work collaboratively and constructively in a team environment. More than two years of experience in governmental accounting. Knowledge of federal guidelines pertaining to institutions of higher education. Certified Research Administrator. Experience in a Sponsored Projects Office. Salary Range $55,000 + depending on qualifications Working Conditions Repetitive use of keyboard at workstation Repetitive use of standard office equipment Access to internet required for remote work Required Materials Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position. Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibil