Warehouse Specialist

Job description

About Mach Industries Founded in 2023, Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 350 employees, we operate with startup agility and ambition. Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security. The Role The Warehouse Specialist is a highly organized and detail-oriented individual responsible for supporting inventory, coordinating shipping, and receiving operations to ensure accuracy, efficiency, and alignment with business objectives. The ideal candidate should be versatile, able to handle multiple tasks, and enjoy working in a fast-paced environment. This role involves monitoring inventory transactions, resolving discrepancies, implementing process improvements, and supporting cross-functional teams. The ideal candidate will have strong analytical skills, experience with ERP and WMS systems, and a keen eye for detail to drive accuracy and operational efficiency. This position will involve a balance of inventory management duties as well as active participation in shipping and receiving tasks. Key Responsibilities • Maintain the integrity of inventory data within the ERP/WMS system, ensuring accuracy and real-time visibility for decision-making. • Investigate inventory discrepancies, identify root causes, and implement corrective actions to improve accuracy and efficiency. • Process inventory adjustments, cycle counts, and reconciliations to ensure compliance with company policies and industry standards. • Support ERP inventory module functions, including data entry, troubleshooting, and reporting. • Participate in continuous improvement initiatives to enhance inventory accuracy, warehouse organization, and overall supply chain efficiency. • Train end users on inventory processes, ERP system functionalities, and shipping/receiving processes. • Manage the daily intake of all deliveries, ensuring accurate documentation and data entry. • Communicate with internal customers and suppliers to resolve discrepancies • Verify part traceability and upload necessary documentation. • Identify and flag any discrepancies in shipments. • Ensure timely and efficient receiving of incoming packages, inspecting shipments for accuracy and quality. • Manage both local and international shipments efficiently. • Ensure compliance with all shipping regulations, including expertise in customs clearance procedures. • Assist with the shipping process, including packing, labeling, and scheduling shipments. • Assist in order fulfillment and handle returns as needed. • Handle materials, ensuring proper placement in dedicated drop zones. • Maintain an organized and clean warehouse environment. • Assist in general housekeeping and organization of warehouse space to optimize efficiency. • Collaborate with cross-functional teams, including procurement, warehousing, and production, to streamline workflows and optimize stock levels. Required Qualifications • 5+ years of experience in inventory control, warehouse operations, or supply chain management. • Hands-on experience with ERP/WMS systems (e.g., SAP, Jira, Manufacturo). • Strong analytical and problem-solving skills, with the ability to resolve issues effectively. • Excellent attention to detail and organizational skills to manage large volumes of data. • Effective communication skills to work cross-functionally with different teams and departments. • Proficiency in Microsoft Excel/Google and data analysis tools for inventory tracking and reporting. • Ability to function effectively in a fast-paced defense startup environment. Preferred Qualifications • Certification in inventory management or ERP systems (e.g., CPIM, CSCP, or ERP-specific training). • Experience with Lean Six Sigma methodologies or other process improvement frameworks. • Knowledge of inventory best practices, including FIFO, cycle counting. • Knowledge of ITAR, FAR, DFARS, and other government contract requirements related to inventory management and warehouse operations. Additional Requirements • Available to work extended hours and weekends as needed ITAR Requirements To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here. Pay Range $30—$38 USD At Mach, we believe that compensation is more than just a paycheck. It's a comprehensive package designed to reward the time, skills, and expertise you bring to our team. We are committed to offering competitive compensation that is equitable, transparent, and aligned with market trends. Key Elements of Our Compensation Philosophy: • Competitive Salaries: We continuously research market rates to ensure our salaries are competitive with those in our industry and geographic location. • Performance-Based Incentives: Our bonus structure is tied to both individual and company performance, creating a win-win scenario that motivates our team members to excel. • Equity Participation: We offer stock options or equity to employees, ensuring that you share in the success and growth of the company. • Benefit Packages: Our benefits include healthcare, dental and vision plans, retirement savings, and paid time off, because we understand that your well-being extends beyond the office. • Professional Development: We allocate funds for continuing educa