Project Coordinator

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Project Coordinator – JLL What this job involves: JLL is seeking a Project Coordinator to support its Data Collection and Analytics (DCA) team—a fully self-performed field organization operating across more than 30 countries. The DCA team performs enterprise asset tagging and data collection, IoT sensor deployment, 3D scanning and reality capture, and asset condition data verification for corporate occupiers, retail and restaurant portfolio owners, facilities organizations, and commercial real estate investors. As Project Coordinator, you will play a critical role in driving operational excellence by supporting administrative functions, coordinating project execution, and ensuring that critical deadlines are met in a fast-paced, team-oriented environment. Your work will directly enable our clients to make informed portfolio decisions based on accurate, verified asset data. What your day-to-day will look like: Utilize company applications daily, including Box, PeopleSoft, Workfront, Salesforce, and Smartsheet to manage project workflows and documentation Review project requirements and make informed judgments about staffing assignments, scheduling, and booking travel for field specialists Coordinate with team members and clients to resolve site access dates and times, ensuring seamless project execution Evaluate workloads and balance assignments between team members to optimize efficiency and meet project deadlines Perform clerical duties including scheduling appointments, coordinating calendars, and preparing meeting materials and notes Complete or manage completion of various tasks as determined by DCA leadership, supporting strategic team initiatives Required Qualifications: Minimum of 3 years of workplace experience in an administrative support role Advanced proficiency in Microsoft Office products: Excel, Word, Teams, and Outlook Preferred Qualifications: Bachelor's Degree or commensurate experience Adaptability to maintain effectiveness across varying environments, tasks, and responsibilities; comfortable with continuous and overlapping deadlines Customer focus with dedication to meeting expectations and requirements of both external and internal customers Ability to cope effectively with change and ambiguity; comfortable making decisions without complete information and handling risk and uncertainty Quick learner who is open to change and enjoys the challenge of unfamiliar tasks Demonstrated ability to create, update, and maintain project lists and trackers; develop schedules and manage resources effectively Strong interpersonal skills with the ability to relate well to all levels within and outside the organization; uses diplomacy and tact Exceptional time management skills with the ability to prioritize tasks, manage multiple activities, and consistently meet deadlines Clear and concise written and oral communication skills with the ability to initiate conversations and pursue answers effectively Self-starter who can independently start and complete projects and make data-driven decisions At JLL, we are collectively shaping a brighter way—for our clients, ourselves and our fellow employees. We choose to take the more inspiring, innovative, and optimistic path on our journey toward success. What sets JLL apart is our culture of collaboration, locally and across the globe, which allows us to create transformative solutions for the real estate industry. We support each other's wellbeing and champion inclusivity and belonging across teams. JLL is an Equal Opportunity Employer committed to diversity and inclusion. This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 55,300.00 – 67,800.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: Remote –Dallas, TX, Olympia, WA, Richmond, VA, Tampa, FL If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriousl