Executive Administrative Assistant

Job description

Bosch Global Software Technologies Private Limited (BGSW) is seeking a highly organized, proactive, and professional Executive Administrative Assistant to provide dedicated support to the Vice President while overseeing the day-to-day administrative operations at the BOSCH Farmington Hills office. This role requires exceptional organizational skills, sound judgment, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic engineering and customer-focused environment. The successful candidate will serve as a trusted partner to the VP, enabling efficient execution of leadership priorities while ensuring smooth office operations. Key Responsibilities Executive Support Manage the Vice President's calendar, appointments, and meeting schedules. Coordinate domestic and international travel arrangements, including itineraries, accommodations, visas (when required), and expense reporting. Prepare meeting agendas, presentations, reports, and executive correspondence. Screen and prioritize meeting requests and coordinate with internal and external stakeholders. Support leadership meetings by preparing materials, taking meeting minutes, and tracking action items. Handle confidential information with the highest level of professionalism and discretion. Office Operations Oversee the day-to-day administrative operations of the Farmington Hills office. Coordinate facility-related activities, office maintenance, vendor services, and office supplies. Serve as the primary administrative point of contact for office operations. Customer & Leadership Coordination Coordinate customer visits, executive briefings, workshops, and leadership reviews. Manage visitor logistics, meeting room scheduling, catering, and event coordination. Ensure a professional experience for customers, partners, and senior leadership visitors. Engineering & Business Support Support engineering leadership with administrative coordination for customer programs and strategic initiatives. Coordinate onboarding logistics for employees, contractors, and visiting associates. Assist with purchase requisitions, invoice processing, vendor coordination, and budget tracking. Maintain administrative records and documentation. Global Coordination Schedule meetings across North America, Europe, India, and Mexico while accommodating multiple time zones. Coordinate logistics for global leadership visits, engineering workshops, and cross-functional meetings. Support communications between global teams and business units. Employee Engagement Organize leadership town halls, employee engagement activities, team events, and recognition programs. Support internal communications and leadership announcements. Bachelor’s degree or equivalent combination of education and experience. 5–8 years of experience providing executive-level support to senior leaders, including Directors, Vice Presidents, or higher. Prior experience in an engineering, automotive, technology, or consulting environment is preferred. Excellent written and verbal communication skills. Strong organizational, planning, and time-management abilities. Ability to work independently with minimal supervision. High degree of professionalism, confidentiality, and executive presence. Technical Skills Microsoft Office (Outlook, Word, Excel, PowerPoint) Microsoft Teams and SharePoint SAP or similar ERP systems (preferred) Travel and expense management tools Strong presentation and document preparation skills Key Competencies Executive-level professionalism Excellent communication and interpersonal skills Strong organizational and multitasking abilities High attention to detail Customer-focused mindset Ability to anticipate needs and take initiative Confidentiality and sound judgment Ability to thrive in a fast-paced, global environment Preferred Experience Supporting a Vice President or senior executive. Coordinating customer visits and executive meetings. Working with global teams across multiple regions. Experience in engineering services, software, automotive, or digital transformation organizations.