Receptionist

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Receptionist-JLL What this job involves: As the first point of contact for visitors and clients at our TikTok office location, you'll create a positive impression that reflects JLL's commitment to excellence and hospitality. This role is essential in ensuring smooth daily operations while providing exceptional customer service in a dynamic workplace services environment. You'll manage front desk operations with professionalism and warmth, handling everything from visitor management to administrative support with precision and care. We support each other's wellbeing and champion inclusivity and belonging across teams, and as our receptionist, you'll embody these values by creating an environment where everyone who enters feels welcomed and valued. Your organizational skills, attention to detail, and ability to multitask will be crucial as you coordinate various clerical duties and serve as a vital communication liaison between staff, clients, and visitors. What your day-to-day will look like: • Greet visitors, clients, and vendors in a friendly and professional manner, ensuring a positive experience and providing assistance as needed while monitoring visitor access and security protocols • Answer incoming calls and respond to emails promptly and effectively, transferring calls to the appropriate individual or department and taking accurate messages when necessary • Manage meeting room bookings, schedule appointments, and maintain shared calendars for the office to support seamless collaboration • Provide administrative assistance including data entry, filing, photocopying, and organizing documents and files with attention to detail and accuracy • Receive, sort, and distribute incoming mail, packages, and deliveries, and prepare outgoing mail and packages for shipment using appropriate methods • Coordinate with Workplace management teams to manage the ticketing system, badge management, and office supply orders • Assist with coordinating office events, meetings, and conferences, including organizing catering, room setup, and audiovisual equipment to facilitate productive gatherings Required qualifications: • High school diploma or equivalent • 2-3 years of experience as a receptionist or in a similar customer-facing role, preferably within a professional or fast-paced workplace environment • Excellent verbal and written communication skills with the ability to interact professionally with individuals at all levels • Proficient computer skills including MS Office Suite (Word, Excel, Outlook) and knowledge of office equipment such as printers and scanners • Highly organized and detail-oriented with the ability to multitask and prioritize tasks effectively in high-pressure situations • Ability to handle sensitive and confidential information with discretion and professionalism • This role requires regular physical activity including standing for extended periods, moving throughout the office space, and lifting and carrying packages, supplies, and materials weighing up to 25 pounds Preferred qualifications: • Previous experience in a fast-paced tech environment • Experience with Lark or similar workplace collaboration platforms • Certification or additional coursework in administration or a related field Schedule: Monday - Friday 9am-6pm Location: San Jose, CA This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship. Estimated compensation for this position: 45,800.00 – 56,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Location: On-site –San Jose, CA If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include: 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing. JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons