TA Operations Specialist

Job description

Who we are With its A.I.-powered robotic technology platform, Symbotic is changing the way consumer goods move through the supply chain. Intelligent software orchestrates advanced robots in a high-density, end-to-end system – reinventing warehouse automation for increased efficiency, speed and flexibility. WHO WE ARE Symbotic's Talent Acquisition team supports the business by delivering consistent, efficient, and candidate-focused hiring operations. We partner with recruiters, hiring managers, staffing agencies, vendors, and contractors to coordinate hiring activities, maintain accurate recruiting data, and strengthen the processes that enable effective workforce planning and execution. WHAT WE NEED We are seeking a highly organized and detail-oriented Talent Acquisition Operations Specialist to own critical recruiting operations with a strong focus on contractor hiring and workforce administration. This role manages complex interview and candidate logistics, oversees the contractor recruitment lifecycle, maintains accurate records and documentation, and drives process improvements that support recruiters, hiring managers, vendors, candidates, and contractors. The ideal candidate combines recruiting experience with strong operational expertise, sound judgment, relationship management skills, data accuracy, and a continuous improvement mindset. WHAT YOU'LL DO Schedule and coordinate in-person, virtual, and phone interviews across multiple recruiters and hiring teams while delivering a positive candidate experience. Coordinate candidate travel arrangements and process reimbursements for travel-related expenses. Own the Contingent Labor inbox, respond to candidate and vendor inquiries, and route requests to the appropriate stakeholders. Manage the contractor recruitment lifecycle, including resume review, interview coordination, rate negotiations, offer presentation, candidate record creation and maintenance within the applicant tracking system, and completion of required documentation. Facilitate contractor onboarding and offboarding activities and regularly partner with hiring managers to support successful contractor engagements and proactively address issues. Create, update, and maintain process documentation and training materials for the Talent Acquisition team and recruiting stakeholders. Support reporting activities and audits to ensure data accuracy, identify discrepancies, and improve data integrity. Recommend and implement process improvements that increase operational consistency, efficiency, accuracy, and stakeholder satisfaction. Support acquisition-related hiring activities, including preparing and extending offer letters and completing other assigned recruiting support tasks. Perform other duties as assigned. WHAT YOU'LL NEED Bachelor's degree or equivalent combination of education and relevant experience. Minimum of 3 years of experience in talent acquisition, human resources, recruiting operations, or a related field. Minimum of 2 years of full-cycle recruiting experience, preferably within both corporate and agency environments. Experience coordinating interviews and managing communications with candidates, hiring managers, vendors, and contractors in a fast-paced environment. Proven ability to build and maintain effective working relationships with managers, executives, staffing agencies, vendors, candidates, and contractors. Strong organizational and time management skills with the ability to prioritize competing demands, manage multiple workstreams, and maintain attention to detail. Ability to identify operational challenges and develop practical process improvements and data-driven solutions. Strong written and verbal communication skills with the ability to clearly explain processes and present ideas to a variety of audiences. Intermediate to advanced proficiency with Microsoft Excel, PowerPoint, Word, and Outlook. Experience with Workday or other applicant tracking systems and human capital management platforms preferred. Experience developing process documentation and delivering training on processes and procedures preferred. OUR ENVIRONMENT Up to 10% travel may be required. Employees must possess a valid driver's license and the ability to drive and/or fly to client and customer locations as needed. Employees are responsible for using a personal credit card for approved business expenses and submitting expenses for reimbursement in accordance with company policy. About Symbotic Symbotic is an automation technology leader reimagining the supply chain with its end-to-end, AI-powered robotic and software platform. Symbotic reinvents the warehouse as a strategic asset for the world’s largest retail, wholesale, and food & beverage companies. Applying next-gen technology, high-density storage and machine learning to solve today's complex distribution challenges, Symbotic enables companies to move goods with unmatched speed, agility, accuracy and efficiency. As the backbone of commerce the Symbotic platform transforms the flow of goods and the economics of supply chain for its customers. For more information, visit www.symbotic.com. We are a community of innovators, collaborators and pioneers who embrace our differences, because we know unique perspectives make us stronger and smarter. Every perspective matters. We depend on the collective voices of our employees, customers and community to help guide us as we build a better place to work – for you and the world. That’s why we’re proud to be an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information. The base range for this position in the posted location is $82,000.00 - $113,300.00 however, base pay offered may vary depending on job-related knowledge, skills, and experience. The compensation package includ