Administrative Assistant

Job description

The Executive Assistant will be responsible for managing the schedules and communications of key R&D executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements. He/She will be responsible for administrative duties. They also filter and prioritize client visits, partners or phone calls, and communicate on behalf of the executive they support. Other responsibilities include: • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters • providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf • Maintaining comprehensive and accurate records • Performing minor accounting duties • Answering phone calls in a polite and professional manner • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department • Supporting the administrative needs of local teams Requirements: • 5+ years of experience supporting administrative functions at the executive level • Current Experience in a semiconductor company or technology company • Ability to thrive in a fast-paced environment and operate with a high sense of urgency • Ability to show and demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of frequent interruptions, conflicting priorities, and varying workloads • Ability to observe strict confidentiality in all aspects of services provided • Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients • Highly developed written communication skills, including report writing, presentations, email correspondence and verbal communication skills, particularly in dealing with people of diverse backgrounds • Advanced experience in in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook • Excellent calendar management skills and demonstrated history of complex scheduling with consistent follow through • Proven ability to work independently • Project management skills • Strong organization and prioritization skills; demonstrated history of successfully managing multiple concurrent initiatives and maintaining one’s own workflow • Demonstrated ability to meet project deadlines • Ability to effectively exercise discretion and judgment in handling confidential/proprietary information • Ability to anticipate needs, resourcefulness and responsiveness are essential • Ability to consistently strive for excellence and exercise good judgment. • Dependability, dedication, resourcefulness, and independence #LI-DNI