Executive/Project Assistant- C-Suite

Job description

Be Here. Be Great. Working for a leader in the insurance industry means opportunity for you. Great American Insurance Group's member companies are subsidiaries of American Financial Group. We combine a "small company" culture where your ideas will be heard with "big company" expertise to help you succeed. With over 30 specialty and property and casualty operations, there are always opportunities here to learn and grow. At Great American, we value and recognize the benefits derived when people with different backgrounds and experiences work together to achieve business results. Our goal is to create a workplace where all employees feel included, empowered, and enabled to perform at their best. This position is not eligible for employment visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship. We have an exciting opportunity for an Executive Assistant to provide complex, confidential, and highly visible support to the Senior Vice President and Chief Administrative Officer/Chief Human Resources Officer, as well as key members of the AFG Shared Services Leadership Team. Essential Job Functions and Responsibilities This role combines traditional executive support with coordination and editing of leadership communications, a strong understanding of organizational structure and key stakeholders, and support for executive meetings and events. Serves as a representative of American Financial Group and Great American Insurance Group and always displays professionalism and an executive demeanor. Manages multiple complex projects from planning through completion, coordinating stakeholders, timelines, and deliverables. Coordinates complex calendars and logistics, including meetings, conference rooms, conference calls, and travel arrangements. Coordinates timely and effective communication among internal and external stakeholders, executives, and other key partners. Prepares and monitors expense reports and invoices via Workday. Maintains the highest level of discretion, judgment, and confidentiality when handling sensitive business, employee, and executive matters. May coordinate, proof, and distribute executive communications, organizational announcements, and other leadership messages, ensuring accuracy, consistency, and appropriate handling of sensitive information. Identifies and coordinates resources and processes to ensure business needs are met efficiently and effectively. Prepares, reviews, receives, and responds to complex correspondence, ensuring outgoing communications are accurate, professional, and aligned with established quality standards. Manages purchase orders and budget-related administrative activities for the office of the SVP. May prepare presentations and reports that synthesize information for executive and leadership audiences. Builds strong relationships and collaborates effectively across teams and all organizational levels. Other duties as assigned. Job Requirements Anticipates needs and proactively solves problems Exercises sound judgment and maintains strict confidentiality when handling sensitive information. Operates with a strong service mindset and commitment to excellence Demonstrated experience supporting senior executives and leadership teams Exceptional organizational, planning, and project management skills Exceptional written and verbal communication skills, including demonstrated ability to edit and prepare polished materials for executive audiences. Proven ability to anticipate needs, exercise initiative, and manage multiple competing priorities with minimal supervision. Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, and Excel. Ability to work on-site at our downtown Cincinnati campus up to five days per week, with flexibility to work remotely up to one day per week based on business needs. At least five years of responsible executive or administrative support experience in a corporate environment. Prior HR experience a plus. Bachelor’s degree preferred. Demonstrated Competencies for success include: Collaboration - Working cooperatively with others to help a team or work group achieve its goals. Positive Approach - Demonstrating a positive attitude in the face of difficult or challenging situations; providing an uplifting (yet realistic) outlook on what the future holds and the opportunities it might present. Professional Presence - Demonstrating a poised, credible, and confident demeanor that reassures others and commands respect; conveying an image that is consistent with the organization's vision and values. Work Standards - Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed. Initiative – Takes prompt and proactive action to accomplish goals. Willing to take action to achieve results beyond what is required and is comfortable implementing new ideas and potential solutions without prompting. Business Unit: AFG Administrative Benefits: We offer competitive benefits packages for full-time and part-time employees*. Full-time employees have access to medical, dental, and vision coverage, wellness plans, parental leave, adoption assistance, and tuition reimbursement. Full-time and eligible part-time employees also enjoy Paid Time Off and paid holidays, a 401(k) plan with company match, an employee stock purchase plan, and commuter benefits. Compensation varies by role, level, and location and is influenced by skills, experience, and business needs. Your recruiter will provide details about benefits and specific compensation ranges during the hiring process. Learn more at http://www.gaig.com/careers. *Excludes seasonal employees and interns.