DreamWorks Service Operations - Administrative Assistant

Job description

“What would you say you do here?” • Schedule meetings and appointments for the VP and their direct reports. • Manage multiple calendars for internal leaders and effectively coordinate with external studio partners. • P1 Incident Studio Communications: Collaborate with the incident management team and technology leadership to craft and communicate operational impact studio wide. • Schedule interviews for recruitment and hiring managers; inclusive of phone screens, virtual and in person. • Coordinate and book travel, including flight reservations, hotel accommodations, and vehicle rental. • Manage and submit department expense reports in a timely manner. • Maintain meeting agendas and take detailed notes for department and project meetings. • Organize departmental events and assist with broader technology events including but not limited to: calendar holds, securing event space, reserving tables, ordering and picking up beverages and food. • Process weekly status reports, including distribution and archiving reports. • Coordinate department visitors per company policy; initiating drive on requests and escorting visitors. • General office duties, such as maintaining and tracking office supplies that may be needed. • Work as part of a team; backing up and covering for other administrative assistants when they are out of the office or need assistance. • Special projects as needed. “What do I need to have in order to do this job?” • Requires a minimum of 5 years of administrative assistant experience. • Excellent communication skills; written, verbal and interpersonal and strong emotional intelligence. • Must be confident and have the ability to interact with employees at all levels of the organization. • Proactive and anticipatory. • High ethical standards and the ability to handle confidential information. • Must possess strong technical skills including Google Workspace MS 365 (PowerPoint, Excel and Word). • Strong organizational skills with the ability to multitask and be self-directive. • Strong problem solving and critical thinking skills are a must for this position. • Must be collaborative and able to work independently and as part of a team. “What can I offer?” • A bachelor’s degree is preferred. • Administrative assistant experience preferably in entertainment or technology/software. • Google Workspace and experience with a variety of video conferencing applications is strongly preferred. • Other useful skills include familiarity with Mac and Linux platforms, JIRA, Adobe Photoshop or other image editing software. • Interest in Technology focusing on Systems and Infrastructure Operations is a plus. Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000 DreamWorks Animation is looking for more adventurous dreamers who shoot for the moon. We tell stories about the journeys our unconventional heroes take to make dreams come true. As a growth-minded studio, we pride ourselves on being one of the world's leading producers of high-quality, award-winning, animated films and series, reaching consumers around the globe. We push to feel more, laugh more, and build immersive new worlds. DreamWorks creates a diverse array of original content in a variety of formats, delivering compelling stories with unique characters. We place tremendous value on the experiences our talent brings to the table from their own non-traditional paths to success. We believe in frequent communication and that transparency and trust yield the best work. We are a community of artists, technologists, innovators, and creators, who are passionate about animation and also happen to love eating lunch together. DreamWorks is seeking a highly motivated Administrative Assistant to support the Digital Operations VP, Directors and their leadership teams. This role involves a high level of exposure both internally with studio and production partners, and with external partners. This isn’t just about managing a calendar; it’s about contributing to the technical operations in a fast paced service environment. The ideal candidate possesses a unique blend of technical literacy and emotional intelligence. They should be enthusiastic, savvy and maintain a desire and attitude towards customer service. If you are part of the fandom and believe teamwork makes the dream work, join us in #livingthedream and #doingyourdreamwork!