Project Administrator I

Job description

Building a career at Granite may be the most valuable thing you could do... Find your dream job today, and be part of something great. Our most powerful partnership is the one we have with our employees. Our people are our most valued asset and the foundation of Granite’s century-old success. We’re building more than infrastructure; we are building your future. General Summary The Project Administrator provides administrative, accounting, document control, and operational support to ensure efficient project and office operations. This role supports field operations, office personnel, and business unit leadership through a variety of administrative and compliance-related functions, Project operations. This position will also support the front desk operations. Essential Job Accountabilities Create, maintain, and organize project and business files to ensure accurate document control and record retention. Distribute, copy, and manage confidential company documents to ensure timely communication while maintaining compliance with privacy and document retention requirements. Maintain office, reception, mailroom, and file room organization to support an efficient work environment. Perform data entry and administrative processing, including timecard entry, payroll support, accounts payable invoice processing, accounts receivable billing and collections, vendor setup, and purchasing card reconciliations to ensure accuracy, timely completion, and compliance with Company policies and procedures, Generally Accepted Accounting Principles (GAAP), and Sarbanes-Oxley (SOX) requirements. Provide receptionist and front-office support, including answering and directing calls, greeting and assisting visitors, managing calendars, handling incoming and outgoing mail, and coordinating deliveries. Support day-to-day business operations through administrative, accounting, and project-related activities to ensure accurate, efficient, and timely workflows. Assist with project setup activities, contract administration, contract billing functions, and document management. Coordinate communication and provide operational support to field operations, project teams, management, vendors, customers, and other stakeholders. Assist with purchasing, shipping, receiving, and procurement activities in support of field and office operations. Participate in internal audits and self-audits of business functions to ensure that established internal controls are followed to maintain compliance with Company policies and procedures, including Generally Accepted Accounting Principles (GAAP) and Sarbanes-Oxley (SOX) requirements. Provide department-specific support to Human Resources, Safety, Equipment, Estimating, Construction, and Construction Materials teams. Assist with business development activities, customer communications, and special projects as needed. The responsibilities listed above are intended to describe the general nature and level of work performed. They are not intended to be an all-inclusive list of responsibilities, duties, and skills required. Responsibilities may be modified based on business needs. Education High School Diploma or equivalent required. Work Experience Relevant administrative, accounting, project support, or office administration experience preferred. Knowledge, skills, and abilities Ethical and professional business practices. Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. Strong typing proficiency, including 10-key by touch, data entry accuracy, and general computer skills. Effective verbal and written communication skills. Strong attention to detail and organizational skills. Ability to work independently, manage competing priorities, handle multiple tasks, and respond with a sense of urgency while performing effectively under pressure. Experience with JD Edwards World/One World or other ERP systems preferred. Ability to develop and maintain knowledge of company operations, organizational procedures, and personnel. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to stand, walk, sit, and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Additional Requirements/Skills Adhere to Granite's Code of Conduct on a daily basis. Demonstrate professionalism, discretion, teamwork, and a commitment to high-quality customer service. Demonstrate the ability to work collaboratively as part of a team. Be courteous, professional, and responsive when interacting with internal and external customers. Our Benefits at a Glance: Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more. Salaried employees may choose from two PPO medical plans through Anthem BlueCross, including our most popular plan, for which 100% of the premium is paid by Granite for eligible employees and dependents. Employees can also opt into a Health Savings Account (HSA) or a Flexible Spending Account (FSA). As part of our investment in your future outside of the workplace, Granite provides a 100% match on the first 6% of eligible compensation that salaried employees defer into their 401(k) plans, which vests im