Administrative Assistant, Universal Studios Hollywood

Job description

Assists with administrative and clerical processes in support of the Attractions, Excellence, and Operations teams. Includes both routine and non-routine administrative assignments in support of the efficient operation of the overall Department. Job Responsibilities: Provides general administrative support and performs clerical duties for department managers and reps, including calendar management, expense reports, travel arrangements, office supplies and ordering, and routine correspondence Assists with processing purchase orders, and invoice payment processing Analyzes, compiles, updates and maintains department reports on spreadsheets, Word, and databases. Refers project data/information to the appropriate parties Schedules and coordinates project meetings and/or conference calls with internal and external clients and vendors. Distribute meeting minutes, initiates and follows-up with action items and Project Management Maintains and archive electronic and hard-copy department files Processes project security clearances, reprographic and express delivery orders, office supply and maintenance orders. Assists office manager when needed Order and manage office supplies/inventory for team. Coordinate maintenance of office equipment with appropriate vendors Maintain general suite order and cleanliness. Ensure department office environment is maintained professionally and aesthetically to receive visitors Performs other duties as assigned High School Diploma/GED and a minimum 2-3 years of work experience supporting a team in an administrative capacity Proven experience supporting multiple calendars and processing expenses, arranging travel, and utilizing Microsoft office software Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Desired Characteristics: Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship Must be able work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities and be persistent in follow-through Ability to orchestrate and execute multiple activities simultaneously in a fast-paced environment using resources effectively and efficiently Familiarity with Microsoft Access or equivalent database programs Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $26.00 - $28.00.